Prebook Search

Feature Access

PBPC > Prebook > Search

Introduction

The Prebook Search provides the ability to search for active and inactive Prebook records based on a variety of search criteria.

Conduct a Search

To search for prebook records:

1. Click the Expand () button to expand the Prebook options.

   

2. Select Search. The Search page displays with all the available search parameters.

   

3. Enter/select the parameters to use in the search.

   Parameter Name	Description
   Facility	Select the Facility associated with the prebook record. The Facility drop-down is set to the workstation default facility and is disabled unless the user has permissions to view records for persons to be booked at other facilities.
   Arresting Agency	Select the Arresting Agency associated with the prebook record. The Arresting Agency drop-down is disabled unless the user has permissions to view records entered by other agencies.
   Active Prebook Only	Select this radio button to search all active prebook records.
   Prebook Date/Arrest Date	Select this radio button and either Prebook Date or Arrest Date to search for active prebook records with a Prebook Date or Arrest Date in the designated date range.
   Inactive	Select the check box to include inactive records in the search results when searching by Prebook Date or Arrest Date.
   From/To Date	Enter dates or select from the date picker to designate the date range to be used in a Prebook Date or Arrest Date search.
   Last Name	Enter the Last Name of the Inmate associated with the prebook record. Also searches AKAs.
   First Name	Enter the First Name of the Inmate associated with the prebook record. Also searches AKAs.
   Middle Name	Enter Middle Name of the Inmate associated with the prebook record. Also searches AKAs.
   DOB	Enter date or select Date of Birth for of the Inmate associated with the prebook record. Also searches AKAs.
   Prebook Number	System-generated Prebook Number created when the Create Prebook step is set to complete. Returns full number matches only, with or without the "PB" prefix.
   Case Number	Number associated with one or more cases in a prebook record. Returns full number matches only.
   Warrant Number	Number associated with one or more warrant cases in a prebook record. Returns full number matches only.
   Community of Arrest	Select the Community of arrest associated with the prebook record.
   Charging Agency	Select the Charging agency associated with one or more cases in a prebook record.
   Community of Offense	Select the Community of offense associated with one or more cases in a prebook record.

4. Click Search to perform the search. The system returns a list of matching records.

   Inactive Records display highlighted in red.

   

5. To return to the Search page and change the parameters, click Back to Search.

6. To sort the results by column values, click the arrows () in a column header. The results sort in ascending order. Click again to reverse the sort order.

   

7. To search or filter the list by column value, enter a value in the field at the top of the column. The list is filtered to contain only results that contain the entered value.

   

8. To export the search results, click the Export link at the bottom of the results table.

9. To open a record, click the link in the Prebook Number/Booking Number field. The workflow for the selected record opens. The page displayed depends upon the status of the record.

10. Click End to close the record and return to the search results.